Registration

Online registration for the 12th ECE is now open.

To register for the congress, please click here

Please make sure to read the Terms and Conditions below first.

Should you have any questions about the registration process, please email registration@epilepsycongress.org with any queries.

1. Registration Fees

The International League Against Epilepsy (ILAE) and The International Bureau for Epilepsy (IBE) are offering a special discount for delegates who are members of an ILAE Chapter or IBE Member Association to attend the forthcoming European Congress on Epileptology. The special rates are detailed in the table below and requirements to qualify for the member rates are outlined under this table under the heading “Member Discount”. For more information on becoming a member of your national ILAE Chapter or IBE Association please visit www.ilae.org or www.ibe-epilepsy.org.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

What is a member? Members of national Chapters of both the  International League Against Epilepsy (ILAE) and the  International Bureau for Epilepsy (IBE) are entitled to member rates for this Congress. 

How do I become a member? To become a member or to find out if the person you are registering is already a member, please contact the ILAE Chapter or the IBE Chapter in your country. If there is no Chapter in your country you may join by contacting the Chapter of another country.  

Member Discount is applicable to members of ILAE Chapters and IBE Associations registering as Regular, Junior or Allied Health Professional. In order to avail of the discount, the Chapter or Member Association must have provided member details to their parent organisation (i.e. ILAE or IBE) and must be up to date with dues with ILAE or IBE, as applies. If the Congress Secretariat cannot verify the membership status, then the discount cannot be given. The member discount is not available to groups, pharmaceutical companies, commerical entities or sponsored registrations

** Junior Registrations (under 40 years) must upload a clear copy of their Passport / ID when registering online.

*** Allied Health Professional (AHP) rate applies to non-MD health professionals working in epilepsy care, e.g. PhD, Nurse, Technician, Psychologist, Physical Therapist. Please upload a letter from your employer confirming your non-MD status and that you work in epilepsy care when registering online. The letter must be on headed notepaper, signed and dated.

**** Subsidised Registration is not available to groups, pharmaceutical companies, commerical entities or sponsored registrations. Subsidised registration is open only to individuals who are nationals of the list of countries under Group A of the ‘Hinari Access to Research in Health Programme'. Countries listed in Group B are not eligible for this rate. All delegates applying for Subsidised registration must upload a clear copy of their passport when registering online.

2. General

  • To use the online registration system, each user must first create a user account
  • A personal address (Institution/Company or private) and email address for each delegate must be provided during the registration process
  • Multiple registrations with the same email address will not be accepted by the system
  • Agencies registering delegates on behalf of any member of the pharmaceutical industry will be requested to provide the name and country of the sponsoring company
  • Please ensure the billing details are entered correctly as invoices cannot be changed later
  • Invoices must created by you in your user account which you can then download; a copy will also be automatically emailed to you
  • The following payments are accepted through the on-line registration system; credit card (Visa, MasterCard and American Express) bank transfer, details for which you will find on your invoice.
  • Confirmation of registration and invitation letters will be emailed to you once supporting documentation (passport photo page/letter from Head of Department), if applicable, and payment has been received. Please allow three working days for credit card payments and five working days for bank transfers/bank drafts.

 

3. Groups

  • In order to comply with security and insurance regulations, personal postal and email addresses are required for each delegate. Registrations submitted without these details will not be processed. One email address or one postal address for multiple delegates will not be accepted by the system.
  • Agencies registering delegates on behalf of a pharmaceutical company will be requested to provide the name and country of that sponsoring company. This information will be used for reporting and statistical purposes.
  • As the main contact person you are not entitled to any of the delegates’ benefits (access to the congress area, delegate pack, etc). If you wish to benefit from any of the delegates’ entitlements please register.
  • To qualify for the early registration rate, payment must be received on/before 27th May 2016. All delegates’ names and contact details for the paid early registrations must be received no later than 24th June 2016. Delegate contact details received after this date will be subject to a higher registration fee. Any changes or additions after 7th September 2016 will be handled on-site.
  • Subsidised and Member registration fees are not available to groups as these rates are intended to assist delegates who cannot obtain sponsorship to attend the Congress.
  • Name changes are free of charge up to 7th September 2016 after which date they will be handled onsite from 11th September 2016 when they will be subject to a fee of €100.
  • Delegate confirmations/invitation letters will be available to download through your user account, once payment and all delegates’ names and contact details have been received. Confirmation letters do not quote any payment details; this procedure guarantees the confidentiality of payment-related information.
  • Group collections prior to the start of the congress will be available on an appointment only basis.  Appointments must be booked in advance. All information about collection appointments will be sent in due course. During the congress, group collections will not be available from the Congress Registration Desk; delegates must collect their congress materials individually.

 

4. Payment Options

Credit Card

Please use the on-line system to register by credit card using VISA, MasterCard or American Express.

Our on-line gateway provider is: Realex, The Observatory, 7-11 Sir John Rogerson's Quay, Dublin 2 Ireland Tel: 353 1 702 2000, Fax: 353 1 702 2100, www.realexpayments.com

Our on-line payment interface provides a Secure Website Order Page.  As part of our dedication to provide secure online payment methods, we have added an extra level of security for VISA and MasterCard payments. This protects you from the unauthorised use of your credit card. 3-D Secure technology consists of the programs ‘Verified by Visa’ and ‘MasterCard SecureCode’.

For queries regarding on-line payments please contact registration@epilepsycongress.org or telephone: +353 1 205 6720.

Bank Transfer

Please use the on-line system to register by bank transfer details for which can be found on invoices which you can produce and download in your online account. All charges due on bank transfers must be paid by the registrant. Please include the invoice number as reference on the bank transfer.

 

5. Entitlements

Delegate Registration (Regular, Special, Subsidised) Includes:

  • Admission to main scientific programme sessions
  • 12th European Congress on Epileptology meeting bag and documentation
  • Access to the exhibition area
  • Mid-morning coffee break. Lunch is not included.
  • Certificate of Attendance
  • Opening Ceremony and Welcome Reception Sunday 11th September 2016

Day Registration Includes:

  • Admission to main scientific programme sessions on the registered day
  • 12th European Congress on Epileptology meeting bag and documentation
  • Access to the exhibition area on the registered day
  • Mid-morning and mid-afternoon coffee breaks on the registered day. (There is a morning coffee break only on Thursday 15th September)
  • Certificate of Attendance
  • Opening Ceremony and Welcome Reception Sunday 11th September 2016

 

6. Cancellations/Refunds

Cancellations must be made in writing to registration@epilepsycongress.org. Currency exchange gains/losses are the responsibility of the registrant and the Congress Secretariat will not accept liability for money loss through bank charges, transfers or currency fluctuations. Refunds will be settled within one month of the Congress, in order to facilitate necessary organisational and logistical procedures. Cancellation of registration fees is as follows:

 

 

 

 

7. Name changes

Name changes are free of charge up to 7th September 2016 after which date they will be handled onsite from 11th September 2016 when they will be subject to a fee of €100.

 

Contact Details

The registered address of the congress secretariat is:

ILAE/IBE Congress Secretariat,

7 Priory Office Park, Stillorgan Road, Blackrock, Co. Dublin, A94 FN26, Ireland

Telephone number: +353 1 2056720.

Fax number: +353 1 212 3576

You can write to us at our registered address above or via email registration@epilepsycongress.org